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How Invoicing Works

For every checkout that is sent, Etherly Sync automatically creates documents in Elorus, in a strictly defined order.

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The documents created

1. Accommodation Document

The primary document for the accommodation service: Receipt for private guests or Invoice for businesses.

2. Payment Receipt

Linked to the accommodation document.
Confirms payment received.
Issued immediately after the accommodation document.

3. Climate Resilience Fee

Calculated per night and category. If the booking spans winter and summer, two separate documents are issued.

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Document Description

The text shown on the service line of the Accommodation Document (e.g. “John Doe | 01/07/2026 → 03/07/2026 | City Vibes Loft”) is generated from a template, which you configure under Settings → Document Description. Even if you haven’t customized anything, an effective template is always in use: either the one you’ve set, or the built-in default:
Available variables:
  • @name — Guest first name
  • @lastname — Guest last name
  • @checkindate — Check-in date
  • @checkoutdate — Check-out date
  • @accommodationname — Property name
  • @nights — Number of nights
  • @amount — Total amount
  • @currency — Currency
  • @channel — Booking platform (e.g. Airbnb, Booking.com)
  • @bookingid — Booking reference
The settings page shows a live preview of the final text using sample data, so you can see exactly how the description will appear on your documents.

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myDATA submission

Every document issued in Elorus is automatically submitted to myDATA, provided the option is enabled in settings.
A myDATA failure does not cancel the Elorus document. myDATA failure management is handled within Elorus, not Etherly Sync.

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Manual send

1

Select checkouts

In Bookings, select one or more checkouts in READY status using their checkboxes.
2

Click «Send»

Use the Send button in the toolbar for bulk sending, or the button next to each checkout for individual sends.
3

Watch the results

Status changes to SENT (success), SENT_WITH_ERRORS (partial), or ERROR (failure). Error messages appear inline on failure.myDATA delay: If myDATA is not ready immediately after document creation, the status transitions to WAITING_MYDATA_FINALIZATION. The system automatically retries up to 9 times (~17-hour window). If retries are exhausted, the status becomes NEEDS_MANUAL_REVIEW — the document was created successfully in Elorus; only myDATA finalization is pending.

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Bulk Send

Select multiple checkouts with checkboxes and click Send Selected to process them in batch.

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SENT_WITH_ERRORS status

This appears when the Accommodation Document and Payment Receipt were successfully issued, but the Climate Resilience Fee document failed. What to do:
  1. Check the error message on the Bookings page
  2. Verify the fee category is correctly configured in Properties
  3. Check that the tax rules in Elorus are current