> ## Documentation Index
> Fetch the complete documentation index at: https://docs.etherly.app/llms.txt
> Use this file to discover all available pages before exploring further.
# Property Configuration
> How to configure each property so it's ready for automatic invoicing.
# Property Configuration
This is where you define everything the app needs to issue documents correctly for each property: company details, document types, taxes, service descriptions, and more. Configuration is done **once** — after that, the app can run automatically for every new booking at that property.
You always retain full manual control for bookings you want to handle differently — for example, issuing an invoice instead of a receipt, sending at a different time, or excluding a booking from auto-invoicing altogether.
Every property needs **complete configuration** before it can be invoiced. Without it, bookings show status `NEEDS_SETUP`.
## Where to find it
**Settings → "Properties" tab**
## Required fields
### 1. Default Receipts Contact
The Elorus account that appears as the "customer" on receipts.
**In Elorus:**
1. Go to Elorus → **Contacts**
2. Find or create an active retail customer
**In Properties → Default Receipts Contact:**
Click the field and type the contact's **name** (3+ characters) to search.
### 2. Invoices Series / Receipts Series
The numbering series for invoices (**Invoices Series**) and receipts (**Receipts Series**) respectively. If your business does not use numbering sequences, select **"No Series"**.
### 3. Category
The property category used to calculate the Climate Resilience Fee:
* **Standard** — standard property
* **>80sq.m** — houses over 80 square metres
See the [Climate Resilience Fee Guide](/en/guides/climate-fee) for the calculation method and examples.
### 4. Organization
The Elorus organization under which documents are issued. If you manage properties under different tax IDs, you can assign each property to a different **Organization**.
### 5. Branch
The Elorus branch under which documents are issued, if your business has multiple branches in Elorus.
### 6. VAT
The VAT rate applied to accommodation documents for this property.
### 7. Transient Tax
Configuration for the Transient Occupancy Tax, if applicable for this property.
## Step-by-step configuration
**Settings** → **"Properties"** tab.
You'll see all properties detected from Hosthub. Click on the one you want to configure.
Select values for **Default Receipts Contact**, **Invoices Series**, **Category**, **Organization**, and any other applicable fields.
Settings save automatically on every change. Once all fields are filled in, bookings change from `NEEDS_SETUP` to `READY` on the next sync.
## Organization settings — Document Types
In **Settings → "Organizations" tab**, for each Elorus organization you define which document types the auto-invoicing uses:
* **Receipts** — the document type for accommodation receipts
* **Invoices** — the document type for accommodation invoices
The available options are **loaded dynamically from Elorus** and correspond to the document types you have created for that organization (e.g. "Service Invoice", "Retail Receipt", etc.). The selection applies to every document issued automatically for properties under that organization.
## Location & Coordinates
On each property card, under **"Location & Details"**, you can set the city, country, timezone and — optionally — the property's **coordinates**, its **property type** (villa, apartment, studio etc.), its **maximum guests**, **bedrooms** and **bathrooms**.
The more complete the profile, the more precise the comparisons: with coordinates, guests, bedrooms and bathrooms filled in, Etherly Insights can show where your property sits against **comparable** listings in its area (rate, occupancy and revenue as a position in the distribution).
Type and capacity enable comparisons against similar-profile listings in your area. For properties connected via Hosthub, capacity is filled in automatically by sync — the property type is always set by you.
Coordinates enable a more precise market analysis for the property's area (e.g. comparing occupancy against your neighborhood instead of the whole city).
**How to find them in Google Maps:**
1. Open [Google Maps](https://maps.google.com) and locate your property.
2. **Right-click** exactly on the property's spot.
3. Click the coordinates shown at the top of the menu — they are copied automatically.
4. Paste them into the **"Coordinates"** field (e.g. `37.9838, 23.7275`). Saving happens automatically.
For properties connected via Hosthub, coordinates are filled in **automatically** from the property's details in Hosthub during sync. Anything you enter manually is preserved — sync never overwrites it.
## Enabling / Disabling a property
In **Settings → Advanced**, under **"Property Invoicing"**, use the toggle next to the property.
| State | Invoicing | Sync |
| ------- | ----------- | ----------- |
| **On** | ✅ Normal | ✅ Continues |
| **Off** | ❌ Suspended | ✅ Continues |
**Off** does not stop sync. Data stays current — only auto-invoicing is suspended. Useful when you want to handle billing manually or through a different invoicing platform.
## Multiple Elorus organizations
If you manage properties under **different tax IDs**, add multiple Elorus connections. For example, if some properties are registered under a sole-trader entity and others under a company, create a separate connection for each — then map each property to the correct organization.
**Settings** → **Integrations** → **"New Connection"**
Each connection requires a separate API key. Give it a **Connection Title** for easy identification (e.g. "My Elorus").
Return to **Settings → Properties** and set the correct **Organization** for each property.
## Copy / Paste settings
If you have many properties with the same settings, use **"Copy settings"** on one property and **"Paste settings"** on the others for quick configuration.