> ## Documentation Index
> Fetch the complete documentation index at: https://docs.etherly.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Short-Term Rental Declarations (AADE)

> Submit declarations to AADE via AADE-Connect: manual and automatic submission, guest identification, and platform mapping.

# Short-Term Rental Declarations

Every invoiced booking must be declared to AADE (Greek tax authority) via **AADE-Connect**. Etherly Sync handles this automatically on your behalf.

## myDATA and AADE-Connect: two separate obligations

Many users confuse the two systems — they are independent:

|                | myDATA                      | AADE-Connect                       |
| -------------- | --------------------------- | ---------------------------------- |
| **What it is** | Electronic invoicing record | Short-term rental stay declaration |
| **Per**        | Document (invoice, receipt) | Booking                            |
| **When**       | Automatically on issuance   | After invoicing                    |
| **Via**        | Elorus (automatic)          | AADE-Connect (Etherly Sync)        |

Etherly Sync handles both automatically: documents are sent to myDATA via Elorus when issued, and stay declarations are submitted separately via AADE-Connect.

<Warning>
  A successful myDATA document submission **does not mean** the AADE-Connect declaration has been filed — and vice versa. The two obligations are tracked independently.
</Warning>

Declarations are found under **Declarations** in the sidebar — only bookings that have been invoiced and have an AADE property mapping are shown.

## Declaration statuses

| Status        | Meaning                                       |
| ------------- | --------------------------------------------- |
| Not submitted | Declaration has not been sent yet             |
| Sending…      | Submission in progress                        |
| Sent          | Draft declaration sent to AADE-Connect        |
| Draft         | Declaration is in draft state on AADE-Connect |
| Submitted     | Final submission — no action required         |
| Failed        | Submission failed — check the error message   |
| Skipped       | Manually excluded from declaration            |

## Manual submission

<Steps>
  <Step title="Select bookings">
    On the **Declarations** page, select one or more bookings using the checkboxes.
  </Step>

  <Step title="Choose declaration type">
    Use the **"Send Selected"** button and choose:

    * **Final** — definitive submission to AADE
    * **Draft** — provisional declaration for later finalization
  </Step>

  <Step title="Monitor status">
    Status updates automatically. On failure, the error message is shown inline.
  </Step>
</Steps>

## Automatic final declaration

Enable **automatic final declaration** from the Declarations page (toggle above the table). Once enabled, newly invoiced bookings are declared automatically every day.

<Note>
  Automatic declaration applies only to bookings invoiced **after** it is enabled — it does not retroactively process older bookings.
</Note>

<Warning>
  Bookings **cancelled after invoicing** are skipped by automatic declaration — even with automatic final declaration enabled, they will **never be sent automatically** to AADE.
</Warning>

### Cancelled bookings

Cancelled invoiced bookings stay in the pending declarations list with an orange **"Cancelled"** badge, waiting for your action.

According to the official procedure, cancelled bookings can be declared as **cancelled** to AADE:

* with a **zero amount** — when the guest was not charged (full refund), or
* with the **partial amount you collected** — if your cancellation policy imposed a partial charge.

You have two options:

1. **Submit a cancellation declaration**: set the amount in the amount column (0 means a full refund to the guest) and submit. Consult your accountant if you are unsure about the correct amount.
2. **Skip**: if you do not wish to submit a declaration, skip it. The booking stays visible in the "Today" tab until the end of the day marked as "Skipped", and from the next day it moves to the **"History"** tab, where you can remove the skip if you change your mind.

<Note>
  If you wish to issue a **credit note** for the document that was already issued, you will need to do so in your invoicing provider (e.g. Elorus) — credit notes are not issued from within the app.
</Note>

## Guest identification

Each declaration can include the guest's identification details. Click the **pencil icon** in the "Identification" column to edit.

| Type           | When to use                                                    |
| -------------- | -------------------------------------------------------------- |
| National ID    | Greek citizen with national ID card                            |
| Passport       | Foreign guest                                                  |
| Tax ID (AFM)   | Greek citizen with tax number (instead of national ID)         |
| Reservation ID | Channel booking ID — when no other identification is available |

<Tip>
  If the booking already has a Reservation ID from Hosthub, the field is pre-filled automatically.
</Tip>

## Platform mapping

Etherly Sync automatically maps the booking channel to the platform code required by AADE. The **Channel** column in the Declarations table shows the recognized platform name — not the raw Hosthub channel string.

| Booking channel                            | Column display   | AADE code                                        |
| ------------------------------------------ | ---------------- | ------------------------------------------------ |
| Airbnb, Airbnb Plus, Airbnb (Greece), etc. | Airbnb           | `AIRBNB`                                         |
| Booking.com, Booking.com for …, etc.       | Booking.com      | `BOOKING_COM`                                    |
| Clickstay                                  | Clickstay        | `CLICKSTAY`                                      |
| HomeAway, VRBO, Expedia, etc.              | HomeAway / VRBO  | `HOMEAWAY`                                       |
| Homestay                                   | Homestay         | `HOMESTAY`                                       |
| Luxury Retreats                            | Luxury Retreats  | `LUXURY_RETREATS`                                |
| Only Apartments                            | Only Apartments  | `ONLY_APARTMENTS`                                |
| TripAdvisor, Holiday Lettings, etc.        | TripAdvisor      | `TRIPADVISOR_RENTALS`                            |
| Phone / Direct / empty                     | Εκτός πλατφόρμας | `OTHER_DIGITAL_PLATFORMS` · `"Εκτός πλατφόρμας"` |
| Any other channel                          | (raw name)       | `OTHER_DIGITAL_PLATFORMS` · the channel name     |

The system also recognizes **Hosthub sub-channel composite names** (e.g. `"Booking.com for Ariadnis + Collection"`, `"Airbnb Plus"`) via substring matching — mapping is correct even when the name is not an exact match.

<Warning>
  **Direct bookings** (phone, email, your own website) are always sent with `platform_name: "Εκτός πλατφόρμας"` — this is required by AADE. The system handles this automatically.
</Warning>

## Payment method

Each declaration is sent to AADE with a field indicating **how the booking channel (Airbnb, Booking.com, etc.) pays out the rent to your business**. This is **not** about how the guest pays — it refers solely to the flow of money from the channel to you. The allowed values are:

| Value                                  | AADE code                   | Meaning                                  |
| -------------------------------------- | --------------------------- | ---------------------------------------- |
| Greek bank                             | `DOMESTIC_PAYMENTS_ACCOUNT` | Payment into a Greek bank account        |
| Foreign bank                           | `FOREIGN_PAYMENTS_ACCOUNT`  | Payment into an overseas bank account    |
| Cash                                   | `CASH`                      | Cash payment                             |
| Other (via third party, voucher, etc.) | `OTHER`                     | Payment via a third party, voucher, etc. |

### Per-channel default

In **Settings → AADE Connect** you can set a default payment method for each booking channel. Changes take effect for **all future submissions** on that channel — as long as no per-booking override is set.

### Per-booking override

The ✏️ pencil icon in the **Payment Method** column of the Declarations page lets you change the payment method for a single booking. The override **always takes precedence** over the channel default, and is shown in normal colour while channel-default values are shown muted.

Overrides are allowed only before a declaration has been sent to AADE Connect. Once a declaration has been dispatched — even if it later shows a failed or draft status — the payment method is locked and cannot be changed.

**Resolution priority order:**

1. Per-booking override (✏️)
2. Per-channel default (Settings → AADE Connect)
3. Global default: `DOMESTIC_PAYMENTS_ACCOUNT`

## Declaration history

The **History** tab on the Declarations page shows bookings that have already been submitted or skipped. Guest identification cannot be edited for these bookings.

## AADE Connect Settings

The **Settings → AADE Connect** page has two sections:

### Property mapping

For each property shown in the list, select the corresponding AADE property from the dropdown. This mapping is required for declaration submission — bookings without a property mapping do not appear on the Declarations page.

<Note>
  If no properties appear, make sure you have connected at least one booking channel under **Settings → Integrations**.
</Note>

### Per-channel payment method default

Each declaration sent to AADE requires information about **how the booking channel pays out the rent to your business**. Here you set the default per channel (Airbnb, Booking.com, etc.). This is not about how the guest pays.

| Option       | AADE code                   | When to select                             |
| ------------ | --------------------------- | ------------------------------------------ |
| Greek bank   | `DOMESTIC_PAYMENTS_ACCOUNT` | Channel pays into a Greek bank account     |
| Foreign bank | `FOREIGN_PAYMENTS_ACCOUNT`  | Channel pays into an overseas bank account |
| Cash         | `CASH`                      | Cash payment                               |
| Other        | `OTHER`                     | Payment via third party, voucher, etc.     |

**Resolution priority order:**

1. Per-booking override (✏️ pencil icon in the Payment Method column on the Declarations page)
2. Per-channel default — this page
3. Global default: `DOMESTIC_PAYMENTS_ACCOUNT`

<Tip>
  Per-booking overrides are only allowed **before** a declaration has been sent. Once dispatched — even if it later shows a failed status — the payment method is locked.
</Tip>